A business that file 15 information returns and the accounting firm that files 1,500 will have significantly different workloads. Tax software costs don’t always reflect this difference.
Another issue that is: filing information returns is seasonal for most organizations. Small companies may use their filing software heavily for a few months and then not use it at all for the remainder of the year.
This raises a critical problem with purchasing. Should a company pay for continuous access or should the price of software follow how much it actually saves,
TaxFormHero utilizes the second option and charges per form, instead of requiring signup fees or subscriptions.
Start With Your Real Filing Volume
Comparing a platform solely on its advertisements can lead to a false impression. Comparing platforms for filing based on their advertised starting price can be inaccurate.
TaxFormHero charges $1.99 per form. The cost per form goes down as the volume rises, and reaches $0.45 after 1,000 forms. Organisations that have significantly larger volume can also discuss custom rates.
A recurring subscription isn’t needed for occasional filers. For those who are a CPA handling multiple clients, there is no additional seat licenses to purchase because the additional staff must participate in the workflow.
Optional Services should actually be Optional
Each client may not require the same type of service.
A business might be content with the current method of downloading copies to recipients and then dispersing the copies. Some may also want the service provider to handle delivery.
TaxFormHero provides a free recipient copy download. For paid-for services you can also add electronic recipient delivery or print-and-mail. A TIN verification option is also an optional service.
This modular approach allows companies to decouple the cost of filing services from the costs for additional services, instead of having to pay for features they may not be using.
The magnitude of the issue is also a challenge for businesses.
The volume of filings doesn’t only concern price.
An accountant working with numerous businesses must keep their separate EINs organised without maintaining an unattractive collection of different accounts. TaxFormHero lets multiple payer entities using a single login and bulk imports through Excel or CSV.
While preserving the separation between payer records, a broader solution for 1099 filing as well as W-9 collections will reduce the amount of administrative work that is repetitive. If you are a professional who handles a lot of returns, having data imported in a way that is logical can be easier than filling in the individual forms.
Cost discussion should include security and compliance
The cheapest solution for filing isn’t always best if the additional work it requires or the limitations required by the organization are factors.
IRS-authorized TaxFormHero supports electronic filing for 1099s, W-2s and other information returns. The firm claims its platform provides two-factor authentication as well as encryption of data with 256 bits in transit and at rest. It states that it is planning to finish an independent SOC 2-Type I audit of the Security Trust Service criteria by October 2025.
Businesses should evaluate these operational and security considerations alongside the price per return.
Purchase the Filing Machine You Have
Accounting firms, small businesses, and multi-entity enterprises should not be forced to use the same program.
Calculations that are more accurate are based on the volume of filings, the number of organizations that pay and the workload they have in addition to the delivery requirements of the recipient. requirements.
It isn’t necessary to keep a fixed monthly price for software when you are only focusing on the compliance for a season. The cost of a pay-per-form structure could fluctuate as does the amount required to be filed, making budgeting easier.